Wynbrooke Transition Board of Directors Meeting April 8, 2003

Meeting Minutes

1) Those members in attendance introduced themselves:

Teri Cotton, Henry Buckingham, John Marshall, and Charlotte Frazeur (Deborah Veyette was unavailable for this meeting); and Randy Thomas, Property Manager.

2) Newsletter

a) Next newsletter to be sent by April 30, 2003

b) Topics to cover were discussed

· Pet Rules

· Parking in the street

· Four-wheelers, motorcycles

· Website

· Mailbox replacement

· Garage sale – May 17, 2003

· Pool – who to call?

· Committee information (pool, social, crime watch)

3) Teri Cotton brought up the idea that the Board should have some main objectives set and/or a mission statement. All others agreed that this would be positive and would help with a smooth transition.

4) Other issues discussed for Randy Thomas to look into

a) Sunken sidewalk on Citation Court

b) Pool chairs needing repair

c) Signs that were down (“no soliciting” on Secretariat and speed limit at entrance off Raceway)

d) Life guards

5) It was agreed that the next Board meeting would be May 20, 2003 at 7:00 p.m. at the Pool. Randy Thomas will get the Pool Company representative to attend.

Wynbrooke Meeting March 4, 2003

Kingsway Christian Church 7:00 p.m. – 9:00 p.m.

Meeting Minutes

The meeting was opened in regular fashion at 7:00 p.m. by Randy Thomas, Property Manager, representing the Developer’s Board of Directors on behalf of Revel & Underwood, Inc. Mr. Thomas introduced himself and provided a brief explanation of his background and history with Revel & Underwood. Mr. Thomas then introduced Ms. April Adams, Assistant Property Manager, also of Revel & Underwood, Inc. 18 homeowners from the Community were present.

Transition Board

Mr. Thomas explained the transition board that is to be put in place by election. The duties of the transition board include the planning and review of the 2004 contracts, committee formation for social and covenant review, and all other things that a Homeowner Board of Directors would discuss and propose in order to the present to the Developers Board of Directors for their review.

Ms. Adams distributed ballots for voting and each nominee was offered the floor for a brief speech if desired by the nominee. Mr. Maclean Eke took the floor and gave his educational, volunteer and vocational background. Ms. Charlotte Frazeur took the floor and gave her educational, volunteer and vocational background. All other nominees declined.

Before voting commenced, a homeowner questioned why the transition board was being limited to 4 people only. A motion was made to elect 5 individuals for the transition board. A second was heard. By show of hands, it was decided to elect 5 individuals for the 2003 transition board.

Voting commenced and Ms. Adams collected the ballots for counting.

Snow Removal, Etc.

Mr. Thomas addressed snow removal complaints. It was explained that everyone must shovel themselves out of driveways after snowplows come through. It is not something that can be avoided. Questions were raised as to the quality and timeliness of the snow removal contractor. Mr. Thomas stated that contracts would be reviewed for next year and the new transition board would have an influence on the selection of next year’s contractors.

Homeowners stated street light problems on Affirmed and Alysheba, Citation and Cannonade, and Black Gold. Mr. Thomas noted these to contact the appropriate person on 3/5/03. Questions were raised about the lease-life and what the HOA’s options were at the end of said lease. Mr. Thomas stated that the issue would have to be researched further, but that it would be addressed with the transition board and possibly in a future newsletter.

Homeowners stated their desire to have a process or guidelines in place to curb spending and budget overages. This is a procedure that needs to be in place before the HOA turns to a full board in Spring of 2004.

Homeowners expressed displeasure with prior lawn contractor. Mr. Thomas stated that 2003 contract was signed with 2Down Solutions, based on their client history and Revel & Underwood’s personal good experiences with 2 Down Solutions. Comments about the quality of land in common areas were brought up. Homeowner suggested that the developer should pay to have the areas re-seeded, to which Mr. Thomas said he would bring before the developer but that it was not likely that would happen. The HOA will probably end up taking on the responsibility of improvement in these areas.

A question was raised about whether fire hydrants were being flushed, as is proper. Mr. Thomas noted this as an item he would need to research further.

Homeowners expressed concern about the habitual speeding in the neighborhood. Suggestions were made for speed bumps, 4-way stop signs or reduced speed limits. Some research will need to be done to discover what rights and responsibilities the HOA has on this matter.

Suggestions for the newsletter were addressed: articles on speeding, covenant compliance issues (i.e. street parking, etc.), 2004 HOA turnover planning.

The 2003 Transition Board was announced as Henry Buckingham, John Marshall, Teri Cotton, Charlotte Frazeur, and Deborah Veyette.

The meeting was adjourned at 8:30 p.m. and the new transition board was asked to stay for a few extra minutes to organize a meeting.